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Welcome to Mottingham Big Local Refocused’s (MBLR) Community Grants Programme. This new and exciting opportunity is part of the area’s Big Local Plan, aiming to bring together all the local talent, ambitions, skills and energy from individuals, groups and organisations who want to make Mottingham an even better place to live.
There is already lots of activity underway as part of the Big Local Plan which is based on the feedback from your local community and led by a partnerships of residents, local businesses and community groups in the area.
To find out more about how this works, what’s in the plan and how you could get involved email firstname.lastname@example.org or call 07522239080.
MBLR’s Community Grants programme works to ensure that the Big Local Plan continues to delivery activities chosen by the community. Grants are available between £250 and £2500 for projects to be delivered in the MBLR area and fall into one of the following four categories that will bring people together:
Regular events involving all ages, people and businesses across the community.
Do you have an idea? Why not come along to one of our information sessions to find out more about what’s available and how to apply for a grant.
16th July 1pm – 3:30 16th July 6pm -8pm 28th July 2pm – 4:30pm
Full details and booking information on page 6
Or why not email : email@example.com to talk to one of our team.
The grants awarded to the successful activities and projects really will be chosen by you – The Community Voting Day on 29th September 2018 will be open to all residents within the Mottingham Big Local area – and open to all ages.
Come along, bring the kids and ensure that you get to have your say in the grants awarded for your area.
Remember to keep an eye out on our facebook page for more information, dates and other activities you can get involved in.
The following information provides you with step by step advice on how to make an application for funding. We recommend that all applicants read this before making any application.
Please let us know if you need assistance in completing an application, for example if English is not your first language.
What is Mottingham Big Local Refocused?
Mottingham Big Local Refocused is one of 150 areas across England to have received £1m to improve the lives and opportunities for people living within the grant area. MBLR is led by a Partnership that is made up of local residents who have voting rights, and people from organisations and voluntary and community sector groups who work in the area. The Partnership oversees the development and delivery of all aspects of the Big Local Plan.
The Community Grants programme has been designed by the Partnership in order to ensure that the Plan continues to deliver activities chosen by the community. With this in mind, it is residents within the MBLR area that will have the final decision on which applications are successful.
What you can apply to deliver
The Mottingham Big Local Plan identifies four specific themes for activities:
1. Community Events – That Bring people together
Suggested activities include: Film Clubs; History Club; Pet Show; Teddy Bears Picnic; Tea Dance
2. Cultural events
Suggestions include: Black History Month; Chinese New Year; Christmas; Diwali; Easter
3. Weekly activities for all ages
Clubs; Crafts; Dance; Quiz Nights; Games Evenings
4. Intergenerational Regular events
Bike workshops; Community clean-ups; Jumble trails; Street fairs
We welcome other ideas for activities, but please be clear in your application what you intend to do and how this meets the objectives of the Plan.
The Big Lottery identified the area that MBLR serves therefore all activities must take place within the Mottingham Big Local Refocused boundaries (please see map). Please makes sure that you explain where your activity will take place when you are completing your application.
A minimum of 75% of beneficiaries must live within the MBLR area.
Who Can Apply
Individuals and organisations from within and from outside of Mottingham. Individuals will need an organisation to sponsor them and act as a fund holder (please remember to ask your sponsor before you apply, and to include any charge for this in your budget)
How to apply
Please complete the MBLR Grant Application Form in full. Do not miss anything out.
We recommend that you plan your application well in advance. It can be sent to us at any time before the closing date 10th September 2018. Please read these guidelines carefully, complete the application form and send it to us with the items listed at the end of the application form.
If you do not receive an acknowledgement please contact us. You may receive a phone call from a member of our staff requesting further information to help your application.
How much can you apply for?
This Community Grants round refers to activities 2, 3, 4 & 5 of the MBLR Plan. For this year, April 2018 – end March 2019 there is a total of £40,000 available.
A Community Grants fund is for a project activity between £250 and £2,500.
It is important that your applications include accurate finance information. Please see the guidance information to assist with this.
We encourage potential applicants to attend one of our information sessions 16th and 28th July to find out more about how to apply. Here we will explain what you will need to include in order to ensure that your project is considered at the Community Voting Day.
Who can apply?
To be eligible to apply for a Community Grant through MBLR you must fit one of the following criteria
• You are an individual looking to deliver an activity within the MBLR area, and you have support or sponsorship of a recognised organisation
• You are a community group seeking to deliver an activity within the MBLR area
Who cannot apply?
• MBLR will not fund
• Activities that are a statutory duty
• Activities of a political nature
Activities which support or promote religion or religious activity
Expectations and Restrictions
Funds must be held by a constituted group or organisation.
Therefore if you are applying as an individual please find an organisation who will hold the funds and make payments on your behalf.
We will require 2 references. This may be a community leader, teacher or organisation that you have been involved with.
If you are working with children or vulnerable adults we expect you to tell us how you will deal with safeguarding and DBS issues
Please do not let this put you off of applying, you are welcome to call us for support on this. We are keen to support resident led activities.
Monitoring and Evaluating
Due to the fact that this is money for public benefit we have a duty to prove how it is spent. Therefore you will need to provide details on your activities, how many attended or benefited and some evidence that it was well received. We will want to gather some basic statistical information such as numbers who attend, but you can be creative, use photos or video clips too, and really bring it to life.
How Are Decisions Made?
This is a Community Grants Programme, therefore it is important that the community selects the activities that it most wants to happen.
Applicants who demonstrate that they meet the criteria will be invited to present their idea to the community on Saturday 29th September 2018. You will have the opportunity to tell people what you want do and what difference that will make. It will be the community that makes the final decisions on which projects get funded.
The privacy of individuals is important to Mottingham Big Local Refocussed. We store the contact information of individuals in order to ensure that we are able to contact them with regards to the activity of MBLR.
Contact information of successful applicants will be kept for 6 years in line with finance law.
Contact information of applicants who have been unsuccessful will be stored until December 2020, or the end of the current plan.
Your details will be stored electronically, with a secure password.
Paper copies will be kept in a locked cabinet.
MBLR will share information on successful grant applicants with our Local Trusted Organisation in order to process your grant.
You have the right to request that we amend or update your personal information.
Guidance Notes for Applying to Community Grants
Step 1: Read the Criteria and Introduction
This gives you information on who can apply, what the funding themes are and how much is available.
If you are not sure whether your organisation or idea fits within the criteria please contact us on 07522 239080 or firstname.lastname@example.org
Step 2: Attend one of the information sessions
You are not obliged to attend the information sessions, but if you are unsure about your idea, or how to complete the application form you will find it useful. This also give you the opportunity to ask questions.
These sessions will help you think through:
How to set a budget
How to market your activity
How long your activity will run for
Planning and setting up
Who can be a referee
Book your place
Monday 16th July 1pm – 3:30 Book here
Monday 16th July 6pm – 8:30 Book here
Saturday 28th July 2pm – 4:30 Book here
Step 3: Complete the Application Form
Complete the application form, in full. You can do this using Word or by hand, however if you are writing please use block capitals to make sure that it can be read easily.
Make sure that you include:
We want activities to take place, therefore we are here to help
If you have any queries about the form please contact us on 07522 239080 or email@example.com
Step 4: Send us your application
Send us your application in good time. We must receive it by 4pm on 10th September, any applications received after this time will not be considered.
If you are emailing we advise you to send it by 3:30pm to allow for IT gremlins.
If you are sending by post we suggest that you post it at least 3 days before the deadline to ensure that we receive it in time.
You may also pop it into us at the office, just call us before hand to make sure that someone is there.
What happens next?
Reviewing your application
You will receive confirmation by email or post that we have received your application.
We will look over the bid to ensure that:
• It meets the criteria
• You have included a budget
• You have included references
• You have included bank details of the organisation that will hold the funds
If any of these are missing we will contact you BEFORE 10th September. Therefore if you wait until the deadline we will not contact you and your application will be disregarded.
We will inform you if your application is disregarded for being incomplete or not meeting the criteria. You may then be able to apply to the next round of funding.
If your application is complete and meets the criteria you will be invited to a Community Voting Day on Saturday 29th September 2018, where you can display your idea, pictures, stats etc. You can talk to people about what you want to do.
You will also have the opportunity to give a very short presentation, 3 minutes, on your project. Remember there is a limited amount of funds, you will want to make sure that you really sell your project to the voters.
• Voting will take place on the day.
• Only residents of Mottingham Big Local Refocused area will be voting to select their preferred projects.
• Residents must bring proof of address in order to vote.
• There will be no age restrictions, children and young people who are resident in Mottingham will also be encouraged to vote.
It is essential that you book your place at our Community Voting day to present your idea to the residents of MBLR. If you do not attend the residents will not vote on your application. So book your place now Book Here
What happens if the grants chosen go over the amount available?
There is a budget of £40,000. The presentations with the most votes will receive their grants. If there are insufficient funds for the final winning project to receive all of money applied for they will be offered a reduced grant. However, we will implement a ‘Give Back’ opportunity, e.g. if the top 8 successful applications total £39,100 and the 9th most popular project is asking for £1700, there will only be £900. We will ask the successful projects if they would like to ‘give back’ a small part of their grant as a contribution towards this. This is not obligatory.
Step 5: Formal Offer of Grant
If you have been selected to receive a grant we will contact you with a formal offer. You will need to sign and return this. This will include your commitment to record all financial transactions and monitor community involvement and outcomes
Step 6: Celebrating Success and Being an Inspiration
At the end of the projects we will hold an event to show what you have achieved through your Mottingham Big Local Refocused Community Grant.
This will be your opportunity to shine, celebrate and inspire others to do something.
What if we are not successful?
If your project or idea doesn’t receive funding we are happy to meet with you to look at why. It might be that it just wasn’t the right thing at that time, or maybe you left out important information. If you meet the criteria you will be encouraged to apply again.
FREQUENTLY ASKED QUESTIONS
Q. My organisation is outside of the Mottingham Big Local Refocused boundary, can we apply for funding?
A. YES! The activity must take place within the Mottingham Big Local Refocused
Q. I am an individual not an organisation can I apply to run an activity?
A. YES! You need to find an organisation that will ‘sponsor’ you. They will be responsible for holding the money, the grant will be paid to them for you to use. NB make sure that you know if they charge for this service and add that into your budget
Q. I will not be able to attend the Community Voting Day. Can we still apply?
A. We suggest that you get someone to present on your behalf. Any project that fails to attend will not be included in the voting.
Q. What should I/we include in the budget?
A. Include everything that has a direct cost. This may be project staff, volunteer travel, refreshments, stationery (don’t forget printing costs) and the cost of having an organisation sponsoring your project.
Q. What information will have to be included in monitoring and evaluation?
A. Monitoring evaluation tells us how successful your project has been. Monitoring tells us how many, or how much, or who attended your activity, evaluation tells us what the outcomes were, what people thought of it. Be creative, you can get evaluation forms, take photos, videos etc (but do get permission
Q. Who can I contact for more advice?
A. You can email firstname.lastname@example.org with a specific question, or call 07522 239080. You are also encouraged to attend one of the information days: 16th July 2018 1-3:30pm; 16th July 2018 6 – 8:30 pm; 28th July 2 – 4:30pm
Q. Do I have to attend the information day?
A. No! There is no obligation to attend. These are for your benefit to answer questions about the application process.